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Jan

22

Minding Your Business: Personal Information Managers

 Business

Today I'm introducing a new feature.  "Minding Your Business" will round up some notable business software.  I hope that I can help you to find the best applications available, and perhaps suggest a useful type of software you never thought about.

This time, I'm going to talk about Personal Information Managers, also known as "PIMs" or "Personal Organizers".  The purpose of a PIM is to keep all the information you need in one place.  The information that might be in a personal organizer includes:

  • Appointments
  • Addresses
  • Phone Numbers
  • Lists (including to-do lists)
  • Reminders

If this was all on paper, it would be overwhelming.  With a software organizer, when you see the appointment.  You can click on it for Joe's address, and set a reminder to flash on your screen an hour before your meeting.

If you are part of a team, you will need to share information with your group.  With a "group organizer" that shares information with your team members, you can check calendars to see when everyone is free for a meeting, or use a shared address book so that everyone knows how to reach important business contacts.Noto Organizer

Microsoft's mail programs (Outlook, Outlook Express, and Windows Mail), include the basic PIM capabilities, including a calendar, reminders, and an address book.  If your company uses Outlook, or if you are simply already happy with the Microsoft solution, this may be the best choice for you.  There are many fine alternatives available.  One advantage of a site like FindApp is that you can try many different programs at no cost, and find the one that will work best for you.

MSD Organizer is a good example.  It has all the basic features of a PIM, plus cool extras like an MP3 catalog, budget tracking and reporting, and more.  MSD works well for individuals, and also supports shared calendars and other groupware features.  It has especially strong support for importing and exporting, making it highly compatible with other software. 

Alive Organizer does something unusual for a personal organizer: blogging.  You can create blog posts using the powerful editor in Alive, then automatically post them to major community sites like Blogger and LiveJournal;

The award-winning Noto Organizer is a very light, easy-to-use application that will work well on any system.  Designed to look and act exactly like a paper organizer, it's easy to learn and easy to use.  You can completely change the appearance of all its components, including the included MP3 player, using a built-in graphics collection.

If you haven't used a PIM, you should try at least one of the organizers mentioned here.  If you're using one now, take a look at the Personal Organizer area on FindApp.  You just might find something you like even more.

Regards,

John M.

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